by Tanuj Chugh  July 31, 2023

Your team probably already uses Google products to stay in touch with one another, whether it’s through email (through Gmail or Google Duo) or video chat (via Google Duo), or file sharing (via Google Drive) at work. The consumer versions of these apps make team collaboration simple and inexpensive. Is switching to Google Workplace (formerly G Suite for Business) for your small business is worth it?

In a word, Google Workspace gives your organization greater control and flexibility, letting you better protect sensitive information, foster closer collaboration among employees, and take use of state-of-the-art resources to increase efficiency and productivity.

But how can one keep their data safe in Google’s workplace? Is Google Workplace Safe for Business? All these questions become relevant when you enroll with Google Workplace plans hence let us know how Google Workplace can help your Business.

Why Choose Google Workplace?

Development

The invention is deeply ingrained in Google’s culture. Due to its constant development and redundant architecture, businesses implementing Google Workspace always stay within the technological curve. As an example of its forward-thinking nature, Google updated its Google Workspace product family with more than 200 new features in 2019.

It regularly updates the product with a plethora of new features.

The capacity

Google Workspace is a global service with proven scalability, serving over 5 million organizations, with several thousand joining every week. Over a billion people throughout the world use email (called “Gmail”) and storage (called ” Drive”).

Efficiency

Google Workspace Plans can help workers improve their productivity by facilitating more effective working and collaboration practices. The pressure on companies all around the world to innovate and provide superior customer service is increasing. Workspace is instantly available for teams to utilize for global communication and collaboration on projects. By mitigating the drawbacks of conventional, desktop-

centric performance approaches, online infrastructures make this new working style possible.

Savings on expenses

Money may be made by following Google’s recommendations. When compared to clients’ on-premise systems, the SaaS model employed by Google Workspace is based on a pay-per-use pricing structure; hence, you pay only for the actual number of users that utilize the product.

It’s also important to note that Google’s solution is scalable, so if the customer so desires, more people may immediately begin utilizing G Suite services. Automatic upgrades are taken care of for G Suite Plans. Since there is no client software installed on the user’s PC, there are no costs connected with new features, bug fixes, periodic maintenance, or security updates.

Effortless Administration

Since administrators just need to set up services via the administration panel or via specific APIs without worrying about the underlying infrastructure, the time required to make changes to the environment configuration might be longer.

Safety

Google Workspace to comply with strict privacy and security standards per industry best practices to help its clients satisfy regulatory requirements. Google ensures data privacy, information confidentiality, system availability, and company responsibility in a way that can be enforced by law.

Widespread Availability

With a 99.9 percent service uptime guarantee, Google is among the best Service Level Agreement (SLA) suppliers.

Google’s data centers are designed with redundancy in mind, and there are no scheduled periods of outage or maintenance for Google Workspace.

How Does Google Workplace Protect Your Data?

Above, you have seen some of the benefits of using Google Workplace, but now let us see how Google encrypts its user’s data and provides you with a safer platform.

Data Encryption:

Google Workspace protects your data at rest and in transit using industry-standard encryption. This implies that Google encrypts your data in transit between your device and its servers. The same applies to when your information is “at rest” (stored) on Google’s servers.

MFA (Multi-Factor Authentication)

Depending on your Google Workspace plan, you may be able to turn on multi-factor authentication (MFA). When logging in, MFA requires users to give a second form of verification in addition to their password, such as a code texted to their mobile device.

Advanced Malware and Anti-Phishing Security

Email phishing and malware protection are included in all Google Workspace plans. Users are less likely to click on hazardous links or download harmful files.

Safe System Design

To ensure the safety of your information, Google maintains a dependable and secure infrastructure. They use cutting-edge security measures to keep one step ahead of hackers and constantly monitor and upgrade their systems.

Policies for preventing data loss:

Data Loss Prevention (DLP) policy configuration is available in several Google Workspace plans. By analyzing material and implementing precise rules to avoid data breaches, DLP helps prevent sensitive information’s unintentional or purposeful release.

Controlling Management:

Devices used by employees that need to access company data may be monitored and protected with the help of Workspace. Mobile Device Management (MDM) and the capacity to impose security standards on portable gadgets are two examples of such capabilities.

Archival and Electronic Discovery Vault:

G-Vault is included in some versions of Workspace, and it’s a great way to save, retrieve, search, and export your company’s data for auditing, compliance, and other reasons. In the event of a lawsuit, this is invaluable for eDiscovery purposes.

Security Locks

You may govern who has access to what in Workspace depending on their assigned responsibilities and the specific needs of your Business.

Confidential Teamwork:

Google Workspace provides a safe area for your company’s employees to collaborate on projects together. Sharing documents and folders can be restricted to help keep critical information safe from prying eyes.

Certifications and Audits for Safety:

Many organizations have audited and certified Google’s security procedures as meeting rigorous criteria.

Conclusion

Remember that your data’s security may change based on the Google Workspace Plans subscription you select. That’s why it’s crucial to evaluate each plan’s capabilities and security measures to choose the best solution for your Business’s sensitive information. Data protection measures in Workspace are continuously being updated, so it’s best to consult official documentation for the most up-to-date information.

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